Source-to-Pay Systems Specialist

About Pharming Group N.V.
Pharming Group N.V. is a global biopharmaceutical company dedicated to transforming the lives of patients with rare, debilitating, and life-threatening diseases. We are developing and commercializing a portfolio of innovative medicines, including small molecules and biologics. Pharming is headquartered in Leiden, the Netherlands, with a significant proportion of its employees based in the U.S.
 
Our Vision
Our Vision is to develop a leading global rare disease company with a diverse portfolio and presence in large markets, leveraging proven and efficient clinical development, supply chain, and commercial infrastructure.
 
Life at Pharming
Today more than ever, we're positioned to realize our vision of becoming a leading global rare disease company. Our success will come from everyone's commitment to our patients, our ability to work with focus and clarity, and our shared dedication to building something meaningful together. We can only achieve this by embracing our biotech culture, Life at Pharming, which is dynamic, experimental, and shaped by what we learn together.

Purpose of the Role:
The Source-to-Pay Systems Specialist acts as the primary administrator and functional owner of the S2P system landscape (Coupa), ensuring stable operations while delivering a seamless, user-focused experience and driving continuous improvement across the organization and its stakeholders.

S2P system management & configuration

• Act as the functional SME and primary administrator for Coupa within the S2P governance framework
• Perform day-to-day system administration, including configuration, issue resolution, and system maintenance
• Configure and maintain approval workflows, business rules, custom fields, accounting structures, and supplier setup
• Manage user roles, access rights, and permission structures in line with internal controls and segregation of duties
• Maintain supplier, catalog, and master data within the system, ensuring accuracy and consistency
• Troubleshoot system issues and act as first point of resolution for functional topics
• Ensure system stability, performance, and data integrity across all S2P modules (Procurement, Invoicing, Expenses, Supplier Management)

Post go-live stabilization & continuous improvement

• Lead post go-live stabilization, addressing system gaps, user issues, and process inconsistencies
• Identify inefficiencies, workarounds, and non-compliant behaviors and translate these into system or process improvements
• Translate S2P process requirements into system enhancements and configuration changes
• Drive standardization and automation of S2P processes to reduce manual work and improve first-time-right execution
• Support continuous improvement initiatives across Procurement, AP, and Finance

• Execute User Acceptance Testing (UAT) for Coupa and SAP process changes, ensuring solutions meet business requirements and providing formal sign-off prior to deployment.

Stakeholder support, training & adoption

• Act as primary point of contact for system-related queries from Procurement, AP, Finance, and business stakeholders
• Provide structured user support and ensure timely resolution of issues
• Develop and deliver training programs, user guides, and documentation
• Drive adoption of the S2P platform and ensure consistent and compliant usage across the organization
• Actively engage stakeholders to improve user experience and system utilization

Integration & IT collaboration

• Work closely with IT to manage integrations between Coupa and ERP (SAP) and other systems
• Support system testing, releases, upgrades, and change deployments
• Ensure system changes are aligned with S2P process design and business requirements
• Act as functional counterpart to IT for system-related topics

Data, reporting & performance management

• Monitor and improve data quality across S2P (supplier master data, accounting structures, catalogs, coding)
• Develop and maintain dashboards and reporting to track S2P performance and enable spend visibility
• Provide insights on key performance metrics, including cycle time, compliance, adoption, and data quality
• Support S2P leadership and Finance with actionable, data-driven insights
• Build and leverage spend analytics to support sourcing, cost control, and decision-making
• Identify improvement opportunities across processes, spend, and supplier landscape through data analysis

Knowledge & Experience

• Bachelor/Master’s in Business, Finance, IT, Supply Chain, or related field
• Strong understanding of S2P (Sourcing, Procurement, AP, Payments, Expense, CLMA)
• Knowledge of system configuration, workflows, approval logic, and master data structures
• Strong analytical capability to assess data, identify issues, and support performance management
• Understanding of internal controls, audit requirements, and data governance
• Familiarity with procurement platforms (Coupa preferred) and ERP systems (SAP)
• Experience using AI tools for process optimization, reporting, automation, or data analysis

When you join us, you’ll enjoy a position with a comprehensive and attractive benefits package, including:

• Competitive salary that reflects your experience and expertise
• 8.33% holiday allowance (specific to the Netherlands)
• A minimum of 30 vacation days for a healthy work‑life balance
• Excellent pension plan to secure your future
• Commuting allowance